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Continuing and Professional Education


Homepage > Policies

Student Policies

  1. Registration
  2. Confirmations
  3. Transfers and Cancellations
  4. Payment
  5. Class Attendance
  6. Grades and Records
  7. FERPA
  8. International Students
  9. Miscellaneous

Registration Policy

Full payment for registration is due seven (7) calendar days before the start date of the course. If registration occurs after this timeframe a $75.00 fee will be assessed.
Upon first registration, students will be asked to provide a valid email address and their date of birth to create and update a unique student record.

Confirmations

The student account located on the DePaul University SCPS Continuing Education website provides all confirmation details for online registration. Users can reach their student account by signing into the website at https://learning.depaul.edu/eCS/SignIn.aspx. An email confirmation will also be sent to the email address provided, but anyone needing a separate confirmation or receipt should contact DePaul SCPS at (312) 362-6300 or cperegistration@depaul.edu.

Transfers and Cancellations

DePaul SCPS reserves the right to cancel courses due to low enrollment and unforeseen circumstances. If a course is cancelled when a student has already made payment, the student will have the option of transferring to a different course or receiving a full refund without any fees or penalties. Students who choose to transfer to a course with a different price will receive a partial refund or will be responsible for the additional cost. All airfare and other transportation costs related to a Continuing Education course are the sole responsibility of the student. If you book flights, bus ticket, or other mode of transportation, you assume the risk in the event we must cancel the course. DePaul University leaves the choice of transportation and affiliated expenses up to each individual.

Transfers between Courses
In order to transfer from a course for which you have registered to another course, you must send a written request to cperegistration@depaul.edu at least seven (7) days before the course is scheduled to start. Students will be allowed one transfer per course. If a second transfer is requested, you will be required to drop the course and re-register. A $75 cancellation fee will be assessed. No transfers will be permitted after the close of the seven-day window. Tuition is non- refundable less than seven (7) days before the course start date or after it has started.

Cancellations and Refunds
All requests to cancel registration and receive refunds must be sent to cperegistration@depaul.edu or via fax to 312-362-8764. Requests must be received at least seven (7) days before the course is scheduled to start.
If a cancellation notification is received before the seven-day window closes, a full refund, minus a $75 cancellation fee, will be remitted.

Refunds will be applied through the original payment method, e.g. credit card payments will receive a credit on the same card. The university takes three (3) or four (4) weeks to process refunds via check or credit card.

Non-refundable Cancellations
Tuition is non-refundable less than seven (7) days before the course start date or after it has started.

Payment

Method of Payment
Payment is due in full upon registration. Accepted methods of payment are: checks made payable to DePaul University SCPS, money order, VISA, MasterCard, American Express, or Discover. Cash is not accepted. Checks should be payable to DePaul University SCPS and reference the student's name and number.

To pay by mail:
DePaul University School of Continuing and Professional Studies
1 East Jackson Blvd.
Chicago, IL 60604

To pay in person, between 9 am-5 pm:
DePaul University School of Continuing and Professional Studies
14 East Jackson Blvd., Suite 1010
Chicago, IL 60604

Each payment returned to SCPS for insufficient funds will carry a $25.00 Non-Sufficient Funds (NSF) fee. Three (3) or more instances of returned payments may deny a student's privilege of paying by personal check or echeck.

Payment Deferrals
DePaul SCPS does not offer a payment plan or permit students to pay for registration in installments. However, we do accept payments from third parties on behalf of students who qualify. In particular:
  • If a student’s employer or another organization would like to pay on the student’s behalf, an invoice to initiate payment can be sent. To start the process, documentation such as a purchase order or letter of credit will be needed.
  • If an employer prefers to pay after the course concludes, SCPS will review the organization’s policy on training benefits, any payment history, and other relevant information to determine a student’s eligibility.
  • Students who are not currently employed and are clients of the Illinois Workforce Development System may be eligible for WIOA grants. See below.
In any of the above situations, DePaul SCPS must approve and process requests before we permit participation in classes. Students requesting deferrals must complete specific forms at least two weeks (14 days) prior to the course start date. Deferrals not received at least 14 days prior to the course start date may not be approved; those received less than seven (7) days before the course start date will be subject to a $75 late registration fee. Please contact DePaul SCPS at (312) 362-6300 or cperegistration@depaul.edu to obtain the forms and to receive more information.

Workforce Innovation and Opportunities Act (WIOA) Grants
DePaul University School of Continuing and Professional Studies is an approved provider of WIOA certified programs.
Prospective students who are unemployed or otherwise meet federal low income guidelines, work in a declining industry or occupation, were subject to a mass layoff, or qualify as displaced homemakers may qualify for WIOA grant funding to pay for state-approved programs.

To learn eligibility requirements for WIOA grants, students should contact their local agency to set up a mandatory orientation. Visit http://www2.illinoisworknet.com/ for a list of local agencies.

For WIOA grant funds to apply, all paperwork must be completed, including a WIOA voucher, before registration, and at least 14 days prior to the course start date. Neither DePaul SCPS nor the WIOA agency will issue reimbursements for personal funds spent before all of the paperwork has been issued. All approvals and vouchers must arrive before registration to apply WIOA grant funds to a course. Please note that the process takes 30 days after meeting with a designated WIOA counselor.

Unpaid Balances
Students with any unpaid balances on their accounts will not be eligible to register for additional courses. In addition, students with unpaid balances will also be unable to request or receive transcripts, information on grades, or certificate documents until their accounts are paid in full. Unpaid balances older than 90 days will be forwarded to a collections agency.

Class Attendance

Obligations
Each instructor will establish the attendance policy for the course. In most cases, instructors require students to attend a certain number of class meetings to pass the course.

Updated Locations and Room Assignments
Students should visit Current Enrollments within their student account on the DePaul SCPS Continuing Education website two (2) business days before their course is scheduled to start for location and room assignments. This is where the most up-to-date information will be located. Please note: location and room assignments can change frequently.

Online Courses
Online courses require specific computer requirements. Either a PC or Mac will meet the requirements if they have the following:
  • Internet Access
  • Internet Browser
  • Email
  • Microsoft Word
  • Adobe Acrobat Reader
While an online course is in session, students are responsible for their own progress as the class moves along. The system employed by DePaul for online courses is called Desire 2 Learn (D2L). Registering for specific SCPS Continuing Education courses will initiate access to D2L, though that access is not instantaneous.

Course Materials
Some courses provide material in class, while others require materials to be purchased in advance. Please refer to the program and/or course website to determine if additional materials will need to be purchased before the course start date.
Materials can be purchased at the bookstore of the DePaul campus where the student is enrolled. If a student registers after the seven-day registration window closes, the student may not receive the course materials until after the first day of class.

Student Code of Responsibility
SCPS Continuing Education students are expected to uphold the standards of behavior outlined in the Student Code of Responsibility document. Additional guidelines for behavior may be provided by SCPS. Individuals who violate these standards are subject to action at the discretion of the Assistant Dean of Continuing Education or his/her designee. Such action may include restricting and/or dismissing students from SCPS Continuing Education programs or activities.

Students with Disabilities
SCPS Continuing Education students seeking disability-related accommodations are required to register with DePaul’s Center for Students with Disabilities (CSD), enabling them to access accommodations and support services to assist their success. The CSD can be reached at at csd@depaul.edu or Lewis Center, 25 E. Jackson Blvd., #1420, (312) 362-8002. This is best done prior to the course start date or early in the student’s program so that their needs can be appropriately accommodated.

Emergency Campus Closings
DePaul strives to keep buildings and campuses open and operating on a normal class and business schedule. On rare occasions, severe weather may prompt a decision to cancel classes, or an emergency such as a loss of power or fire may cause a building or campus to close temporarily.

Students and others unsure about whether classes will meet should consult the resources listed on the DePaul Website at http://publicsafety.depaul.edu/_download/EmergencyInformationResources.html.

Cancelled Classes
When there is a cancellation, a program manager will send an email message with a decision regarding if and when the cancelled class will be rescheduled. An updated schedule of the cancelled class may be sent via email or communicated by instructors in class. Questions regarding a cancelled class should be directed to DePaul SCPS at cperegistration@depaul.edu or (312) 362-6300.

Grades and Records

Grades/Transcripts
Grade reports are not automatically sent upon completion of the course, nor should grades received through email be considered as “official” grades. Official grades or a CEU can be obtained through the student’s account located on the DePaul SCPS Continuing Education website. CEU transcripts are records of participation, including a grade and the number of Continuing Education Units (CEUs) awarded.

To request that a grade report or CEU transcript be sent through US mail, contact DePaul SCPS at cperegistration@depaul.edu or (312) 362-6300.
Outstanding balances on a student’s account must be paid in full in order to receive a transcript.

Certificates
Typically, DePaul University produces and mails certificates within three (3) weeks of the end of the course. We require a written request via email to cperegistration@depaul.edu or via US mail to DePaul SCPS, 1 E. Jackson Blvd., Chicago, IL 60604 in order to generate a replacement certificate.

Replacement documents will be sent within three (3) weeks of the request. The fee for a replacement certificate is $15, which can be paid with check, money order, VISA, MasterCard, American Express, or Discover.

Any outstanding balance on a student’s account must be paid in full in order to receive a certificate.

Incompletes
Students who are not able to complete all the requirements of a course may be eligible for an extension and a preliminary grade of “Incomplete.” The instructor and program manager must recommend a grade of Incomplete to DePaul SCPS leadership, which may approve at its discretion. If approval is granted, the student will have six (6) weeks from the last date of the course to complete the requirements.

Industry Specific Credit
Students working in particular industries or belonging to specific professional organizations may receive professional development credit specific to their fields. Visit the program or course page on our website to see if a specific program or course carries industry credit.

Degree Credit
DePaul’s School of Continuing and Professional Studies (SCPS) has approved several Continuing Education certificate programs for Expedited Independent Learning Pursuit (ILP) submission. Contact SCPSadvising@depaul.edu for instructions on submitting Expedited ILP forms. Approved programs include:

FERPA

Upon registration for one of SCPS Continuing Education’s courses, a student’s information becomes subject to the Federal Educational Rights and Privacy Act (FERPA). The following website describes of student rights under FERPA:
http://offices.depaul.edu/depaul-central/ferpa-and-personal-information/ferpa/Pages/default.aspx
In order to waive their rights under FERPA so that information can be released in a limited circumstance to another party, such as an employer, students must complete a form authorizing DePaul SCPS to release their records. The form can be found here.

International Students

DePaul SCPS welcomes students who live abroad and are interested in taking a course. However, our courses and programs are not eligible for a student (F-1 or M-1) visa. To be eligible for a student visa, students must be enrolled in a course of study that grants degrees. DePaul SCPS Continuing Education courses and programs do not qualify.

Miscellaneous

ID Card Benefit
DePaul SCPS Continuing Education students are eligible to obtain the DePaul ID Card, the official identification card for DePaul University, when enrolling in a certificate program. This card allows access to a variety of services offered by the university, including library resources, computer labs, and use of printers and copiers during the academic quarter(s) in which a student is enrolled. DePaul cards will expire when the student is no longer enrolled for a quarter.
Online students can also receive a DePaul ID Card to access library services.
For more information, contact CPE Registration at 312.362.6300 or cperegistration@depaul.edu.

Internal Revenue Service Tuition Statements
DePaul University does not issue 1098-T forms for non-credit activity, including SCPS Continuing Education courses and programs.